By Robbert van Os
Posted on 2023-05-07T00:00:00.000Z

How to Set Up a Development Process with a Remote Team

Tips on how to manage a remote team, including setting up a work schedule, tracking time spent on tasks, holding regular meetings, and choosing the right communication tools.


In recent years, remote work has gained considerable popularity, as an increasing number of people seek ways to work from the comfort of their homes. While remote work can offer numerous benefits, such as improved work-life balance and increased productivity, managing a remote team can be a daunting task.

Let's delve into various strategies for establishing an effective development process with a remote team or team member:

Establishing a Work Schedule

One of the most critical aspects of managing a remote team is creating a work schedule that guarantees alignment and efficient task completion. When devising a work schedule, it is imperative to take into account the time zones of your team members, whether there is a significant timezone difference or not, and establish specific time slots to ensure sufficient overlap between teams or individual contributors. This may involve adjusting working hours for different days of the week or even requiring some members to work unconventional hours. By ensuring adequate overlap with the remote team, this approach accommodates individual needs while maintaining a sense of balance and fostering collaboration.

Conducting Regular Meetings

Holding regular meetings with your remote team is essential for multiple reasons, including maintaining alignment, addressing any emerging issues, and fostering a sense of unity within the team. Regular meetings serve as a platform for discussing project progress, clarifying goals, and resolving any misunderstandings or obstacles. This enables the team to stay focused and work cohesively towards shared objectives.

Effective communication

Communication is vital for any team, but it is especially crucial for remote teams because they often rely on technology to bridge the gap created by physical distance. Choosing the appropriate communication tools is important for several reasons:

Efficiency: The right communication tools can streamline information exchange by providing a platform for clear, organized, and efficient communication among team members. These tools facilitate quick and effective sharing of updates, questions, ideas, and files, which allows team members to easily stay informed and coordinate their efforts. As a result, misunderstandings and miscommunications are minimized, leading to a more cohesive and aligned team.

Collaboration: Selecting tools that cater to your team's needs can enhance collaboration, as they facilitate sharing of ideas, files, and updates in real-time. A well-integrated communication system can also support teamwork by making it easier for team members to engage in discussions, brainstorming, and problem-solving. However, it's important to remember that these tools are often designed for quick communication and notifications rather than long-term documentation or storage of agreed action items. As messages or shared files may expire or become difficult to locate over time, it is crucial to have a separate system in place for storing important documents, project plans, and action items.

Asynchrony: The right communication tools can support both synchronous and asynchronous communication, allowing team members to interact effectively regardless of their availability. Asynchronous communication tools, such as email or project management platforms, enable team members to share updates, ask questions, or provide feedback at their convenience, while synchronous tools, like video conferencing or instant messaging, facilitate real-time collaboration and discussions. Balancing these two modes of communication is essential for a remote team's success, as it ensures that everyone can contribute effectively despite varying schedules and time zones.

Employee Satisfaction: Using communication tools that are easy to navigate and align with your team's preferences can contribute to increased employee satisfaction. When team members feel comfortable using the tools, they are more likely to engage in open and constructive communication, which can positively impact overall team dynamics and productivity.

Fostering Trust with Employees

Trusting your employees is paramount when managing a remote team. This involves granting them the autonomy to work from their preferred location and manage their own time. While it is still necessary to establish expectations and offer feedback, granting employees the benefit of the doubt can yield significant dividends.

Implementing Routine Check-Ins

Regular check-ins with your remote team are essential for several reasons, including assessing team members' well-being, maintaining open communication channels, and addressing any emerging issues promptly. These check-ins can be conducted in person, via video chat, or over the phone, depending on the team's preferences and circumstances.

Offering Consistent Feedback

Providing regular feedback to your remote team is crucial for several reasons, including helping team members understand their performance, identifying areas of improvement, and promoting personal and professional growth. Feedback can be conveyed in person, through video chat, or via email, depending on the team's preferences and the nature of the feedback.

Acknowledging and Celebrating Accomplishments

Recognizing and celebrating the achievements of your remote team plays a crucial role in fostering a positive work environment and keeping team members motivated. Here are some reasons why acknowledging and celebrating accomplishments is important, along with ways to do so:

Boosting morale: Celebrating team members' successes helps improve overall morale, as it demonstrates that their hard work and contributions are recognized and valued. This positive reinforcement can lead to increased job satisfaction and a stronger sense of belonging within the team.

Motivation: When accomplishments are acknowledged, team members are more likely to be motivated to continue performing at their best. They feel inspired to take on new challenges and strive for even greater achievements, contributing to the team's ongoing success.

Team cohesion: Recognizing individual accomplishments can also contribute to team cohesion, as it encourages team members to support and celebrate one another's successes. This sense of camaraderie can lead to stronger relationships, better collaboration, and a more unified team.

Encouraging growth: Celebrating accomplishments highlights the positive behaviors and actions that lead to success. By acknowledging these achievements, managers can encourage the continuous growth and development of team members, helping them to build on their strengths and expand their skillsets.

Ways to acknowledge and celebrate accomplishments can include:

  • Public praise: Recognize team members' achievements during team meetings, on company-wide communication platforms, or in internal newsletters.
  • Personalized rewards: Offer personalized rewards, such as gift cards, extra time off, or bonuses, as a token of appreciation for exceptional performance.
  • One-on-one recognition: Provide individual feedback and praise during one-on-one meetings to acknowledge a team member's specific accomplishments.
  • Team celebrations: Host virtual or in-person team celebrations, such as lunches or happy hours, to commemorate the completion of significant milestones or projects.